// Inputs & assumptions
Use case context
Use case name
AI approach affects cost model
Copilot
Hybrid
Bespoke
Industry / sector
Currency
£ GBP
$ USD
€ EUR
People & process
Number of users affected who use this process today
25
Hours per user per week on this process time spent today
5h
Average fully-loaded salary (annual)
Expected time saving (AI automation rate) % of process time recaptured
40%
Value of recaptured time % redeployed to productive work
70%
Quality & risk benefits
Error / rework reduction % of errors AI prevents
30%
Annual cost of errors / rework today
Risk / compliance cost avoidance (annual) fines, audits, remediation avoided
Investment & costs
Build cost (one-off) design, engineering, testing
Annual running cost licences / infra / support
Change management & training one-off
Time to full productivity months before full benefit realised
6 mo
Discount rate (NPV) hurdle rate / WACC
8%
// Results
Cumulative cashflow — 3-year projection
Cumulative benefit
Cumulative cost
Break-even
Assumptions & limitations: This model uses a base case scenario with conservative, base, and optimistic variants applied as ±30% to the benefit side only. All figures are estimates — actual outcomes will depend on adoption rate, implementation quality, and organisational factors. This tool is designed to support a business case conversation, not replace financial modelling. Engage your finance team to validate assumptions before board submission. Figures presented exclude VAT and any sector-specific regulatory costs.